Event Info & Rules

Gate Entry Fees:

13+ = $15.00 per person             6-12 = $10.00 per person             5 & Under = Free

Race Day Schedule:

Peewee Bike Registration 7:15am – 7:45am

Peewee Bike Race (30 mins) 8:00am – 8:30am

Mini Quad Registration 7:15am – 8:30am

Mini Quad Race (30 mins) 8:45am – 9:15am

Youth Bike Registration 7:15am – 9:30am

Youth Bike Race (45 mins) 9:45am – 10:30am

Peewee Bike & Mini Quad Podium Awards after Youth Bike Start

Youth Quad Registration 7:15am – 10:30am

Youth Quad Race (45 mins) 10:45am – 11:30am

Adult Bike Registration 7:15am – 12:00pm

Adult Bike Race (2 hours) 12:30pm – 2:30pm

Youth Bike & Quad Podium Awards after Adult Bike Start

Adult Quad Registration 12:00pm – 3:00pm

Adult Quad Race (2 hours) 3:30pm – 5:30pm

Adult Bike Podium Awards after Adult Quad Start

Adult Quad Podium Awards after conclusion of race.

UTV Registration (UTV’s only run select events) 12:00pm – 5:30pm

UTV Race (UTV’s only run select events) (1hour) 6:00pm – 7:00pm

General Event Rules:

  • Absolutely No Spectator or Pit Riding Permitted, special arrangements can be made for the elderly or disabled just check with one of our staff members @ the registration trailer upon arrival.
  • Once Riders are registered for the race you will be able to ride your machine from your pits to the starting area only but you may not exceed 1st gear idle and you must always wear a helmet. Once your race is over you must park your machine @ your pit area. Any racer caught pit riding before or after their event will be penalized.
  • Riders are responsible for the actions of their entire pit crew, family or friends during our events. Any unnecessary trouble: arguing, verbal threats, physical contact, fighting, etc… caused by these individuals can put the rider at risk for penalties, disqualification and possibility of being banned from future events.
  • WEXCR does not provide medical insurance for competitors, and we urge you not to compete without it. Medical insurance is the sole responsibility of each competitor.
  • WEXCR is not responsible for lost, stolen, damaged personal property of any kind during our events.
  • Anyone caught destroying property owned or maintained by WEXCR or its land owners will be prosecuted to the full extent of the law and will be banned from all future events.
  • We welcome you to bring your Pets along to our events but they must be on a leash or restrained at all times.
  • All trash is to be placed in the trash cans available in various locations around the track. Trash bags will also be provided at the gate for you to use around your pit area, if you need more please check with a staff member @ the registration trailer. Please pick up all your trash and drop it off in dump trailer located near the gates or use the “Pack it in & Pack it out” method.  We all need to work together to help keep the facilities clean and the landowners happy so they will welcome us back for future events.
  • NO GLASS BOTTLES or containers will be permitted at any of our events.
  • No Refunds on Gate Fees period.
  • WEXCR may at anytime add, change or modify any rules or provisions.
  • Be safe & responsible, respect our rules and most importantly HAVE FUN!!!

 Equipment:

  • Every Rider must have a DOT approved full faced helmet, goggles, gloves, long sleeve shirt, pants and riding boots that cover your ankles.
  • All machines must have a working kill switch for bikes and ATV’s must have working tether type kill switchs. (We will be checking, no working tether kill switch = no racing)
  • Peewee/Youth Riders must be large enough and mature enough to control their machine and ride it safely.
  • The machine which the rider leaves the starting line on is the official machine of the rider and they may not switch machines during the event.
  • The promoter may disqualify any machine that does not conform to the rules or is deemed unsafe to be on race course. They may inspect any part of a machine entered into an event at any time before, during or after an event. A rider refusing inspection is automatically disqualified from the event.

Rider Registration Process

  • We don’t require any membership dues/cards or AMA cards
  • All riders must bring their helmets to the registration trailer for signups at every event!
  • You must have your armband from the gate entry visible in order to register for your race, no armband = no registration.
  • All participants under the age of 18 must be accompanied by a parent or legal guardian when signing up so they can sign the minor release forms. If no parent or legal guardian is with you at the track, you must have a notarized statement from a parent giving permission for another legal adult to sign for you and seek medical care for the rider if necessary. Minor releases forms must be filled out @ every event.
  • Riders will receive 2 numbered bar codes designating your race number and a class colored helmet tag upon registration. Place the numbered bar code on the lower left & right side of the helmet and place the colored helmet tag on the back of the helmet.
  • Riders will also be required to have a transponder which is used to record your laps and laps times when you come through the finish area. Our transponders are the stick on type which is placed on the back side of your helmet. The transponders are a one time cost of $10.00, sorry we can’t rent them out per race. It will be a one time purchase and as long as you don’t damage it, lose it or switch helmets, you should be good to go for quite a while. If you already have one of these stick on style transponders from any other series, you are good to go as long as it passes the read test at registration. Also there is no “annual renewal/programming fee” with us!
Stick on style transponder

Stick on style transponder

 

 Rider Registration Fees:

Pro Classes = $40

Adult Amateurs = $30

Youth Classes = $25

Peewee Classes = $20

UTV’s = $50 per team

For a listing of classes click here

Starting Procedure:

  • When you arrive at the start area you shall line up on your assigned starting row on a first come basis, starting rows are determined by the signs at the edge of each row, see below for starting row lines numbers.
  • Starting practice or warm up riding in the start chute or near the starting area is strictly prohibited, you are allowed to ride your machine from your pits directly to your assigned start row only. Riders will be penalized for disobeying this rule!
  • A race official will come around to check each racer for bar codes, proper row location and ATV’s will be checked for tether cords. If you don’t have a working tether cord installed & hooked to your body you will be pulled from the starting line.
  • All starts are dead engine with the exception to the peewee bike and mini-quad classes. 
  • The blue flag will signal all riders to shut off your engines and all crew members must step behind the riders at this point. Shortly after the blue flag is thrown the starter will give the famous “10 seconds” yell, within that 10 second period the green flag will be thrown signaling the start of the race for that row. The procedure will repeat for each row, which will be released at 30 second intervals. 
  • Any rider caught starting their machine before the green flag is thrown or taking off on the wrong row will be penalized a minimum of one lap. At scoring time, the rider’s FIRST lap will be removed and their place recalculated. A rider who starts on the wrong row and only finishes one lap will have their score placed so as to be last in their class 1 minute behind the next rider.  

 

Track Regulations:

  • There will be no pre-riding of the course or event property 5 days prior to the race day event. Riders caught will subject to disqualification and could be banned from future events.
  • Riders may walk or bicycle the course the afternoon of the day before their racing event
  • No one except course officials may be riding on any portion of the race course during the race day.
  • Riders must remain on the marked course, which is within 25 feet of the posted race arrows.
  • Anytime double arrows are posted on both sides of the course, riders must stay between these posted double arrows, typically these are found in field sections or other open areas.
  • Riders may not cut to the inside of a black pole with orange strips which are corner markers in field/grass track sections, you must go to the outside of these poles.
  • Course tape, banners, staked markings and wrong way arrows, etc. always represent the limit of the course. Tearing down (Riding Through) course markings can cause serious event problems, and course mistakes by other riders. Riders must exercise the proper speed, and control at all times to avoid damaging any of these markings. Damage to, or passing through such course markings and proceeding past wrong way arrows will result in penalties. If a rider is off the course, intentionally or tearing down or riding through a taped area of the course in order to reenter the course, the rider is in violation of the rules regarding reentering the course and carries penalties up to disqualification. Minimum penalty is one lap!
  • Riders encountering a traffic jam or “bottleneck” may go more than 25 feet off the course to get around the bottleneck only. However, the rider must re-enter the course as soon as possible, and upon approaching this section the next lap, you must ride the original marked section of the track if clear, unless a track official has created a mandatory bypass for the section. A “bottleneck” is a section of the track that becomes impassable for any reason.
  • Slower riders are required to allow faster riders to pass. The slower rider should move to the right when possible to allow passers on the left. The slower rider must take the first opportunity to allow the faster rider to pass.
  • If a rider must leave the course for any reason then they must return in the exact location where they exited.
  • If a rider is towed into pits by a race official and the mechanical issue can be fixed, the rider can re-enter the race course but this must be done at the exit of the Scoring Zone restarting the lap.
  • At no time may a rider change machines during an event. If a rider’s original machine becomes inoperable, the rider MAY NOT return to the course to another machine and ride for “practice” or any other reason.
  • Riders can be pitted anywhere on the course except in or near the beginning and end of the Scoring Zone/Finish Line area.
  • No rider may ride in such a manner as to endanger life or limb of other riders, officials or the public.  Riders will be penalized for the reckless operation of their machine, including but not limited to the deliberate ramming, blocking or intentional contact with another rider, disobeying a race official, or any other unsportsmanlike conduct.

 Scoring

  • The events will be scored by our Transponder system along with the reading of bar codes on helmets and handwritten score sheets as a backup.
  • When you enter into the Scoring Zone area designated by 2 bright orange signs, remember this is a no passing zone. You must come into scoring tent area at a slow 1st gear idle speed in an orderly single file fashion.
  • Any rider coming into scoring tent too fast will be warned and if not improved on the next lap the rider will be red flagged and be held for 1 minute as a penalty. This also applies to exiting the scoring tent area; you must do so in a slow controlled manner until you reach the bright green signs, then you can resume race speed. Any rider that hits or intentionally roosts a scoring official will also be penalized.
  • 10’ before the scoring tent you will pass under the transponder tower and you will hear an audible beep which means your transponder has recorded your time if you don’t hear the beep the scoring zone worker will stop you and manually input your bar code# from your helmet. Don’t yell at the scoring officials or rev up your machine as this will not get you out any quicker and it could possibly jeopardize your results.
  • A rider may get mechanical assistance on the track from their pit crew or spectators, although they must cross the finish line under the machines own power or by the rider only pushing the machine. If you are towed by a track official, another racer or spectator at any point that lap will not count.
  • Scores displayed on the Monitors during the race are “unofficial”. Scores at race time may be adjusted prior to posting due to errors in signup, disqualifications, penalty assessments, etc. and it is each rider’s responsibility to check their final score on the official posted results.
  • No one other than staff members are permitted in the scoring zone during a race. Please don’t disturb the scoring staff as they need to stay focused on the racers coming through the finish area. If you have a question please see one of our staff members at the registration trailer.

Class Points

      • Class & Overall points will be distributed as follows:

 

Points Place Points Place
25 1st 10 11th
23 2nd 9 12th
21 3rd 8 13th
19 4th 7 14th
17 5th 6 15th
15 6th 5 16th
14 7th 4 17th
13 8th 3 18th
12 9th 2 19th
11 10th 1 20th

Results & Awards

  • Results will not be calculated until every rider is off of the track, or 45 min’s after checkered is thrown, whichever comes first. If you are in the group of rider first off the track please be patient for the results to be posted.
  • No one other than officials are permitted in the registration trailer at any time before or after the event. Under no circumstances will any interference with results officials be tolerated. If you have a question or a protest it must be presented to the officials at the registration trailer front window.
  • Once results are posted you have 20 min’s to report any problems or protests. After 20 min’s of posting, all results are considered final and awards will be presented!
  • Class Plaques are guaranteed to the top 3 places in each class, then 1 per every 5 riders afterwards (example: 8 riders = place to 4th; 13 riders = place to 5th place; 18 riders = place to 6th; 23 riders = place to 7th, etc.) To win an award, a rider must complete 50% of the laps of the class winner.
  • We also have special awards for each division overall winners as well as top amateur overall awards for the adult bike & quad divisions.
  • You the rider are responsible for checking your results & picking up awards before you leave the track for the day.

2017 Season Championship Qualifications:

Youth & Adult Bike & ATV Divisions: will have a 13 round points race series for the 2017 Season, including both GNCC Co-sanctions which will count as WEXCR points races. To be eligible for the season ending Championship Trophy and Prizes, you must race at least 9 of the 13 races in the same class and same division and complete at least 1 lap. DNF’s and DNS’s do not count towards the required 9 races for a championship. Class championships will be determined by the rider’s best 9 event finishes. So you will have 4 throw away races for 2017!

Peewee Bike & Mini Quad Divisions: will have a 11 round points race series for the 2017 Season, since both GNCC co-sanction events are not peewee rounds. To be eligible for the season ending Championship Trophy and Prizes, you must race at least 9 of the 11 races in the same class and same division and complete at least 1 lap. DNF’s and DNS’s do not count towards the required 9 races for a championship. Class championships will be determined by the rider’s best 9 event finishes. So you will have 2 throw away races for 2017!

UTV Divisions: will have a 7 round points race series for the 2017 Season, including both GNCC Co-sanctions which will count as WEXCR points races. To be eligible for the season ending Championship Trophy and Prizes, you must race at least 5 of the 7 races in the same class and same division and complete at least 1 lap. DNF’s and DNS’s do not count towards the required 5 races for a championship. Class championships will be determined by the rider’s best 5 event finishes. So you will have 2 throw away races for 2017!

Ties for class championship will be broken by the most first place finishes. Ties for other class positions will be broken by the best finish in the final race of the season.

Please take notice if you move, change or are advanced by WEXCR to another class you do not get to take your current points or the number of races you have raced with you to the new class. So please choose your appropriate class as you could cost yourself a championship if you move or change during the race season.

revised 3-11-17